Accounts Payable / Travel Expense Technician

by leslie_taylor 4 weeks ago New York, New York, New York

At Gensler, we design for people. We leverage our global perspective and local presence to innovate at every scale. We’re not just designers. We’re tinkerers, craftspeople, visionaries, innovators and thought leaders. Fueled by passion and entrepreneurial spirit, our people bring new ideas to solve challenging problems.  Whether you’re into sketching new ideas, hacking a building or growing client relationships in global markets, there’s something here for everyone.

Our depth of expertise spans disciplines—from aviation and transportation to education, hospitality, retail, technology and more. Whether we’re refreshing a retailer’s brand, planning a new urban district or designing a super tall building, we strive to make the everyday places people occupy more inspiring, more resilient and more impactful

The Accounts Payable / Travel Expense Technician is responsible for weekly processing of accounts payable and employee expense reports, and monthly preparation journal entries and balance sheet reconciliations. This role also requires preparation and analysis of monthly cost reports.


  • Reconcile and upload monthly travel costs
  • Prepare Daily travel report and distribute to office leadership
  • Accurately code and enter invoices in Deltek Software for designated AP
  • Set-up new vendor accounts and profiles
  • Enter manual check requests and cash advances
  • Periodic review of all open payables and outstanding checks
  • Review expense reports for accuracy and compliance with Gensler policies
  • Reconcile P-Card accounts and compile back-up for upload in BOA Works software
  • Review & prepare approved month end journal entries
  • Reconcile monthly balance sheet accounts
  • Prepare monthly departmental cost reports
  • Assist with Cash Receipt entries when required
  • Miscellaneous projects as requested


Candidate must be:

  • Highly organized, detail oriented with a high level of accuracy
  • Pro-active and able to work effectively in a team environment
  • Able to work well under pressure with multiple tasks and deadlines
  • Proficient in data entry with strong excel skills
  • Well written with excellent verbal communication skills
  • Able to respond to vendors, consultants and staff in a timely and professional manner

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions and hackathons, to “Well-being Week,” our offices reflect our teams’ diverse interests.

We encourage our employees to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays and paid time off. We also offer a 401k, profit sharing, employee stock ownership and twice annual bonus opportunities. 


As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes.   We view our professional development programs as strategic investments in our future. 


Gensler is an Equal Opportunity Employer and participant in the U.S. Federal E-Verify program. Women, minorities, individuals with disabilities and protected veterans are encouraged to apply.


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